Sept 11, 2023 4 min read

Optimize your Attendance Tracking with Google Sheets and the CodeREADr Barcode Scanning App

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CATEGORIES

Access Control

Attendance Tracking

Employee Tracking

Security

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Maximizing Efficiency in Access Control and Attendance Monitoring with Google Sheets and CodeREADr

Digital or physical IDs with barcodes or RFID/NFC tags are prevalent in access control and attendance tracking. For administrators looking to streamline this process, the integration of devices like smartphones and tablets along with dedicated scanning accessories has proven effective. This guide explores the innovative use of the CodeREADr Connector add-on and Google Sheets to efficiently automate and enhance these processes.

Automate Data Transfer with the CodeREADr Connector for Google Sheets

The CodeREADr app, when integrated with Google Sheets, allows for seamless validation of IDs—be it student, employee, contractor, or visitor badges. When an ID is scanned using the mobile app, either by an administrator or at a self-service kiosk, the app checks the ID against a pre-populated list in Google Sheets. A green “valid” screen indicates a successful match, a red “invalid” screen signifies a mismatch, and a repeated scan results in a red “invalid duplicate” notification. The CodeREADr Connector ensures this list is synchronized in real-time or at specific intervals with the CodeREADr cloud, updating all connected mobile devices.

Syncing Scan Data to Google Sheets from CodeREADr

Every scan performed by the CodeREADr app is recorded along with detailed attributes including the scanner’s identity, the scan time, location (via GPS), and the scan outcome (valid, invalid, or duplicate). Additional data such as associated photos and answers to custom questions may also be recorded. These records are then automatically updated in Google Sheets either instantly or at scheduled times.

Leverage Google Sheets for Enhanced Reporting

Google Sheets is not only a tool for data entry but also for complex reporting. Users can utilize features such as:

  • Advanced formulas
  • Dynamic charting tools
  • Pivot tables
  • Custom scripts via the Script Editor
  • Integration with Google Data Studio

For those unfamiliar with these tools, there are numerous consultants available who can develop custom reports at competitive rates ranging from $25 to $60 per hour, depending on the complexity required.

Benefits of Using Google Sheets for Access Control and Attendance

Google Sheets offers a user-friendly yet powerful platform for managing access control and tracking attendance. Its cloud-based nature ensures data availability from anywhere, making it ideal for remote management of workplaces, educational settings, and events. This integration not only simplifies the administrative workload but also enhances the accuracy and reliability of your access and attendance data.

In summary, utilizing Google Sheets in conjunction with the CodeREADr app provides a robust solution for anyone looking to optimize their attendance tracking and access control systems, ensuring both efficiency and scalability.

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