July 23, 2020 • 10 min read
Leveraging NFC and Barcode Scanning Solutions for Enhanced Maintenance and Cleaning Tracking
Streamline Your Cleaning and Disinfection Tasks with Real-Time Monitoring
In the fast-paced environment of maintenance services, having an efficient system to monitor cleaning and disinfection tasks is essential. CodeREADr’s NFC and barcode scanning solution offers a robust framework for tracking maintenance activities, ensuring a safe return to workplaces, schools, and public events. CodeREADr’s system has been successfully implemented by one of the largest global maintenance service providers to combat the spread of COVID-19.
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Key Features of Our NFC and Barcode Scanning Solution
- Cloud-Based Electronic Records: Access, download, export, and share electronic records in real-time. These include proof of presence, task confirmations, photos, and signatures.
- Offline Functionality: Maintenance workers can log activities using NFC or barcode scanning even without internet connectivity. Records can be uploaded later when internet is available.
- Real-Time Updates: View completed tasks as they happen. This enables maintenance workers to stay informed and supervisors to monitor progress effectively.
Advantages at Every Level for Maintenance Workers, Service Providers, and Facility Owners
- Maintenance Workers: Clear visibility of completed tasks and duties, with the ability to receive special instructions for each location.
- Maintenance Service Providers: Enhanced ability to supervise and audit through instant access to electronic records.
- Facility Owners: Ease of sharing and auditing reports, ensuring compliance and transparency.
Cost-Effective and Secure NFC Tags and Tokens
NFC technology offers a more secure alternative to traditional barcodes, providing genuine proof-of-presence. Although NFC tags generally cost around $2.00 each and are pricier than barcodes, they offer significant advantages in security and functionality, especially in environments where proof of presence is critical. Additionally, NFC tags are designed to be tamper-resistant and can be configured for specific needs using the CodeREADr app.
NFC Implementation Best Practices
- Opt for Metal-Compatible Tags: To ensure functionality on metal surfaces, choose tags specifically designed for such placements.
- Maintain a Record of UIDs: Always keep a CSV file of the chip manufacturer’s UIDs for authenticity and tracking.
- Utilize Sequential Numbering: Tags should include a human-readable sequential number for easier placement and tracking.
- Preparation of Spreadsheets: Organize placement and validation data in separate spreadsheets for efficient management.
- Ensure NDEF Compliance: Purchase tags that comply with NDEF standards to maintain flexibility and future-proofing.
A placement spreadsheet could look something like this:
| Label ID | UID of the Tag | Placement Location |
|---|---|---|
| a_0000 | 03C218A2366780 | 10th FLR Unisex Restroom |
| a_0001 | 03C218A2366781 | 10th FLR Men’s Restroom |
| a_0002 | 03C218A2366782 | 10th FLR Women’s Restroom |
| a_0003 | 03C218A2366783 | 11th FLR Unisex Restroom |
| a_0004 | 03C218A2366784 | 11th FLR Men’s Restroom |
| a_0005 | 03C218A2366785 | 11th FLR Women’s Restroom |
Then, the CSV file to upload to CodeREADr would look like this:
| UID of the Tag | Placement Location |
|---|---|
| 03C218A2366780 | 10th FLR Unisex Restroom |
| 03C218A2366781 | 10th FLR Men’s Restroom |
| 03C218A2366782 | 10th FLR Women’s Restroom |
| 03C218A2366783 | 11th FLR Unisex Restroom |
| 03C218A2366784 | 11th FLR Men’s Restroom |
| 03C218A2366785 | 11th FLR Women’s Restroom |
Real-Time Reporting and Data Management
Our NFC and barcode scanning solution provides multiple avenues for reporting and data management:
- In-App Features: Workers and supervisors can access real-time status updates directly within the app.
- Data Export Options: Automated and manual exporting of activity records to CSV files, enabling easy integration with third-party databases.
- Integration with Business Intelligence Tools: Enhance the value of your data by creating custom dashboards with tools like Microsoft BI, Tableau, or even Excel and Google Sheets.
This advanced tracking solution for maintenance and cleaning tasks not only improves efficiency but also supports stringent compliance and safety measures in proper disinfection. By integrating our NFC and barcode scanning system, you can ensure detailed tracking and reporting, enhancing both operational efficiency and health standards.
