--- title: Scan to Google Sheets or Excel Automated description: "## What is the Scan to Excel/Sheets Service? Scan to Excel/Sheets is a specialized service that automatically syncs barcode scans from the CodeREADr app to Excel, Google Sheets, and other platforms. Scanned values, timestamps, and app usernames land in the…" url: "https://www.codereadr.com/knowledgebase/scan-to-google-sheets-or-excel-automated/" updated: "2026-10-06" category: "Common Applications & Instructions" --- # Scan to Google Sheets or Excel Automated ## What is the Scan to Excel/Sheets Service? Scan to Excel/Sheets is a specialized service that automatically syncs barcode scans from the CodeREADr app to Excel, Google Sheets, and other platforms. Scanned values, timestamps, and app usernames land in the columns you choose and keep updating as new scans come in, so you don't have to upload, merge, or reformat CSV files. Key Benefits of CodeREADr's Scan to Excel/Sheets service include: - Capture thousands of scans from a few devices, or hundreds at once, and sync them to your spreadsheet automatically. - Match your spreadsheet's column headers, with every scan tied to a verified app user for full accountability. - Scan online or offline, with scans syncing to the cloud as soon as connectivity returns. It's especially well suited to cycle counts and inventory audits in retail stores, warehouses, and the field, where each location or team can post to its own spreadsheet while corporate teams monitor progress. Explore how Scan to Excel/Sheets can replace slow, error-prone spreadsheet data entry today! ![Automate barcodes to excel sheets](https://www.codereadr.com/wp-content/uploads/2025/09/Automate-barcodes-to-excel-sheets_2@2x-80-1-scaled.jpg) [### Blog](https://www.codereadr.com/blog/sync-barcode-scans-to-excel-or-sheets-for-inventory-audits/)Read how audit teams sync barcode scans to Excel and Google Sheets automatically, across any number of devices and locations.[Go](https://www.codereadr.com/blog/sync-barcode-scans-to-excel-or-sheets-for-inventory-audits/) [### Tutorials](https://www.codereadr.com/knowledgebase/scan-to-excel-sheets/)Learn how to set up the Scan to Excel/Sheets service, customize your scan table, and generate your CSV Web Link.[Go](https://www.codereadr.com/knowledgebase/scan-to-excel-sheets/) [### Solutions](https://www.codereadr.com/solutions/inventory-audit-app/)Learn more about the features we offer for inventory audits and cycle counts.[Go](https://www.codereadr.com/solutions/inventory-audit-app/) ## Frequently Asked Questions About Scan to Excel/Sheets ### How do scans get into my spreadsheet? Through a CSV Web Link that your spreadsheet reads automatically. Here's how it works: - Customize Table: On the service's Scans tab, choose the fields and the order you want, so they match your spreadsheet's column headers. - CSV Web Link: Use the More Actions dropdown to generate the link. It outputs scans in the same format and order as the table. - Connect Your Spreadsheet: More Actions also links to instructions for adding the Web Link to Excel, Google Sheets, and other platforms. *Tip: Customize the table before you generate the link, since the link follows the table's format.* ### What data can each scan record include? Each scan record can include: - The item's UPC, EAN, GTIN, or SKU. - The app username, for accountability. - A timestamp and location (GPS or manual entry). - Optional [form fields](https://www.codereadr.com/knowledgebase/collect-data-with-questions/), such as quantity, comments, or item condition. - [Photos and signatures](https://www.codereadr.com/knowledgebase/photo-collection-and-signature-capture/), when proof or condition documentation is required. ### How quickly does my spreadsheet update? Your spreadsheet automatically syncs those scans every 10 minutes (Excel) or 60 minutes (Sheets).  The intervals can be longer if that makes sense for your intended use. ### Can each location or audit team have its own spreadsheet? Yes. You can post audit data to individual spreadsheets for each location and audit team. Local staff manage their own counts, while corporate teams monitor progress and consolidate results when ready. ### Can I stop the same item from being counted twice? Yes. You can optionally disable duplicate scans. You can also let app users enter the quantity on hand instead of scanning the same item multiple times. ### What if an app user makes a mistake? App users can edit a scan in the app if they make a mistake. After scans are uploaded, you can also delete them from the Scans table at any time, and the change is reflected in the CSV Web Link output. ### Does the service work offline? Yes! Scans are saved on the device when offline and uploaded automatically once connectivity is restored. Note: If most of your scanning will be offline, you maye be better off setting up a [Record On-Device](https://www.codereadr.com/knowledgebase/record-scans-service-type/) or [Validate On-Device](https://www.codereadr.com/knowledgebase/validate-barcodes/) service type instead. ### Who can scan with the service? Only the app users you choose. On the service's Users tab, check the box next to each user who should have access, or add and invite new users. Username options include email addresses, text usernames, [Single Sign-On](https://www.codereadr.com/knowledgebase/single-sign-on/), and Sign in with Google or Microsoft. [Read more about creating and managing users](https://www.codereadr.com/knowledgebase/creating-a-user/). ### What if a barcode is damaged or missing? App users can type the value manually or use built-in [Optical Character Recognition (OCR)](https://www.codereadr.com/knowledgebase/optical-character-recognition/) to capture printed item IDs. The app also [reads RFID and NFC tags](https://www.codereadr.com/knowledgebase/track-validate-rfid-nfc/), and users can switch between capture methods depending on their hardware. ### Is special hardware required? No. Consumer or rugged iOS and Android smartphones and tablets all work, including personal devices. You can also use dedicated scanners from manufacturers such as [Zebra](https://www.codereadr.com/knowledgebase/zebra-touch-computers/), [Honeywell](https://www.codereadr.com/knowledgebase/honeywell-barcode-scanners/), and Datalogic. [Check the device requirements for CodeREADr here](https://www.codereadr.com/knowledgebase/device-requirements/). ### Can I send scans to platforms other than Excel and Google Sheets? Yes. The CSV Web Link works with many [productivity platforms](https://www.codereadr.com/integrations/#csv). Developers can also use scan retrieval APIs and [postback webhooks](https://www.codereadr.com/knowledgebase/postback-url/). ### Is my scan data secure? Yes. The CodeREADr platform is ISO/IEC 27001 certified, and administrators control field access with app usernames and passwords. [Learn more about our security](https://www.codereadr.com/security-and-stability/). ### Does pricing depend on the number of items scanned? No. Start with the [Free Plan](https://www.codereadr.com/knowledgebase/free-plan/), then choose a monthly or annual plan when ready. All [paid plans](https://www.codereadr.com/knowledgebase/paid-plan/) include unlimited scans, and pricing is based on the number of devices. Upgrade or downgrade as needed. ### Can I use the same account for other workflows? Yes, at no additional cost. Administrators can add no-code configurations for receiving, picking and packing, loading and shipping, and tracing items through the supply chain. For example, the [Verify Generated List service](https://www.codereadr.com/knowledgebase/verify-generated-list-specialized-service/) confirms every item on a list is picked, packed, or received.