Pick Lists, Pack Lists, Delivery Tracking and Stock Taking with Batch Barcode Scanning

When you scan with the codeREADr app, each scan creates a record including the following data points.

Standard

Barcode (the result of reading the barcode scanned)
Service name (the assigned task)
User (the app user scanning)
Timestamp (actual device time and received time)
Capture method (barcode, NFC, lookup, manual, etc.)

Optional

Form fields
Menu selections (multiple choice, drop-down)
Secondary barcode scans
Locations (GPS option)
Photos
Signatures

<< General instructions for creating services. >>

Primary and secondary scans

To create a scan record your app users will need to scan a barcode – or tap a NFC tag, lookup a value in a database or manually enter a value. We call that a ‘primary’ scan. The app user selects the assigned task (‘Service’) and can continuously scan without stopping. They won’t have to press the Next button if ‘Auto Next Scan’ is enabled on the Advanced step when creating or editing your Services.

Sometimes certain tasks require the scanning of more than one barcode as part of each scan record. We call those ‘secondary’ scans. For some tasks, the app user may need to scan a barcode value shared by a group of sequential. Examples include:

-Pick List: Scan the pick list ID and then all the items necessary to complete the list.
-Inventory: Scan the location ID and then all the items in that location.
-Delivery: Scan the tracking number or customer ID and then all the items delivered.
-Asset Tracking: Scan the order ID or location ID and then all the assets at that location.

The challenge is scanning both the shared ID and all items quickly without human error. Ideally this is done without needing to scan the shared ID every time the item is scanned. Also, the app user shouldn’t have to stop scanning to manually enter data or push any buttons (other than to initiate a scan, of course).

Fast: Scan > Scan > Scan > …

Slow: Scan > Manual Entry > Next Button >>> Scan > Manual Entry > Next Button >>> …

Option 1 Multiline

The app user scans the shared barcode and then scans into a Short Form Multiline Question type for the items belonging to that shared barcode. These item barcodes are saved within the same scan record as the shared barcode. All multiline scans populate in one field in the share barcode’s row.

Option 2 Single Line

The app user scans the shared barcode and then scans into a Short Form Single Line Question type for the items belonging to that shared barcode. This is a good option provided there are not too many items to be scanned (generally less that 10). The series barcodes are saved within the same record as the shared barcode. Each single line scan populates its own column.

Option 3 Timestamp

The app user scans the shared barcode to start the series and then scans the items belonging to that shared barcode – without using any Questions. When the app user finishes scanning all items they scan the shared barcode again. Each scan is its own record. Based on each scan record’s timestamp the resulting spreadsheet will show the items belonging to the shared barcode.

NEW >> Option 4 Shared Answer

The app user scans an item and then scans or selects one or more Shared Answer type questions. All subsequent items scans will include that answer without requiring the app user to scan or select again. When finished scanning items under that shared answer the app user can clear the answer. Shared answers will be included in each record as its own column.

 

Scanning device

When using a barcode scanning device with a Carriage Return (CR) suffix (usually the default setting), the Service must be set up with a Short Form Manual Question. Do not select the barcode option – that’s for using the built-in camera.

The cursor will automatically advance to the first open field after the primary scan and then advance to the next open field after each secondary scan. It will also automatically submit the scan record without needing to press the Next button to submit the record if the last prompt is for a secondary scan.

iOS or Android’s built-in camera

The Service must be set up with a Short Form Manual Barcode Question. The cursor will automatically advance to the first open field after the primary scan, but to initiate a secondary scan the app user must tap the camera icon for each scan and press the Next button to submit the record.

Hints:

Pre and Post Submit Questions

Sometimes how you structure your Questions can improve the flow for data capture. For example, if you want to capture a signature along with secondary scans and other form data, you could have the secondary scans set as pre-submit questions and then signature capture set as a post-submit question.

Multiple barcodes in camera view

With our SD PRO scan engine you can read, preview and select the barcode you need from as many as 5 barcodes in the camera view. Please look here for how to enable the Barcode Preview feature.

Accessing your scan records

Scan records can be accessed in several ways. Options include:

a) View, filter, share and export your scan records from codeREADr.com’s Scans page using a custom export template.

b) Auto-insert those records to third party databases.

c) Post scan records directly to your own server with Postback URL (webhook) or FTP.

d) Retrieve those records with our API.

A/B Compare Barcodes

If you also have other applications to compare two barcodes, you can use our A/B Compare feature. If two barcode values scanned sequentially match, then the app user sees a Valid response. If they don’t, they see an Invalid response.

in Best Practices with Instructions