Tagging Assets with Barcodes or NFC Tags

Print Barcodes

You will need to print QR code labels (they are the easiest to scan) or print the more traditional linear 1D barcodes (like Code 128). Please look here for options to print your own barcodes. The barcode values can be sequential (001, 002, etc.) or random. If there’s room, also print your company name, logo and a human readable phone number on the label.

NFC Option: An NFC tag can be used instead of a barcode label (or under the barcode). The procedures noted below are no different other than you will need and NFC-enabled device to read the tag. Contact our support team if you have any questions.

Asset List Already Exists

If you have a list of your assets (or can create one) you will need to attach barcode labels to those assets and associate each asset to the applied barcode label.

Step 1

You will need to create a list of your assets with Excel, Google Sheets, etc. and save it as a CSV file to import to codeREADr.com. In column 1 put the asset name/description to be tagged. In column 2 enter “Added to Database”.

If you want to share scan records with others (e.g. clients, departments, etc.) then be sure to include filterable text in those names/descriptions (e.g.  a location, asset type, owner, etc.).

Step 2

Configure the codeREADr app so your employees or subcontractors can associate the applied barcode to the name/description of the asset.  Follow the instructions to create a Validate Scans service type.

  1. Be sure to connect this service to the database (list) you uploaded.
  2. Be sure to add a Short Form app-user prompt (‘Question’) allowing the app-user to scan a barcode.
  3. Option: Collect other data after each scan with additional form fields, multiple choice, photos, GPS, etc.
  4. Option: If you select duplicate scans as ‘invalid’ your app user can use the Lookup screen to see what’s done and what’s not yet done. You do not have to reset duplicate checking for this task.

When your app-user signs into the codeREADr app, they will use the Lookup button to find the asset from the list you uploaded. Once they find the matching asset they select it, apply the label and then scan the label. In this way that asset is now associated with that asset.

Step 3

When your app user is done you can use the tools on the website’s Scans page to filter, share, export and auto-insert the resulting scan records. You can even reformat the collected data to import back into a new codeREADr database for ongoing asset tracking.

Asset List Doesn’t Exist

If you need to tag assets without a pre-existing list you’ll need to not only attach a label and scan it but you will also need to capture other information after each scan. At a minimum, you’ll need a description but in many cases also a name, location, condition, photo, etc.

You will need to set up a codeREADr service following the steps for creating a data collection form. With that service, your app user will apply the barcode label and then complete the form for each asset.

Once complete, you can export your scan records and create or add those records to your own database in Excel, Google Sheets, or other third party databases. You can also re-format the collected data to import import back into a new codeREADr database for ongoing asset tracking.

Simple Database Builder

If all you need is a simple table consisting of just the barcode value and the asset’s description, you can use the Database Builder service type. It is important to note, though, that the only information you can collect with this simple service is text from a single form field.  The Database Builder with Postback URL service type is much more sophisticated – but also more complex to set up.

in Best Practices with Instructions