Tagging Assets with Barcodes or NFC Tags

Recommended Method

If your assets don’t already have barcode labels attached, your first step would is to print QR code labels (easiest to scan) or the more traditional linear 1D barcodes (e.g. Code 128). Please look here for options to print your own. The barcode values can be sequential or random. If there’s room, your logo and a human readable phone number printed on the label would be good to include.

You will need to create a list of your assets with Excel, Google Sheets, etc. and save it as a CSV file to import to codeREADr.com. In column 1 list the asset names/descriptions to be tagged. In column enter ‘Added to Database.’ in every cell.

If you want to share scan records with others (e.g. clients, departments, etc.) then be sure to include filterable text in those names/descriptions (e.g.  a location, asset type, owner, etc.).

Next, you configure the codeREADr app so your employees or subcontractors associate the barcode applied to the name/description of the asset.  Follow these instructions to create a validate scans service type.

  1. Be sure to connect this service to the database (list) you uploaded.
  2. Keep duplicate scans as ‘invalid’ so the app user can use the Lookup screen to see what’s done and what’s not yet done. You do not have to reset duplicate checking for this service.

How will the app will look when configured? How to Tag Locations and Assets with Barcodes

When your app user is done you can use the tools on the codeREADr.com Scans page to filter, share, export and auto-insert into cloud databases.

Simple Alternative: No setup required

You can create a simple table consisting of just the barcode value and description with the Database Builder service type.

Tagging and capturing a lot of data associated to each asset

For creating a more detailed table, you can use a data collection form. With that you can capture:

Form fields (manual input or voice to text)

Multiple choice and dropdown menus

Photo capture

Signature capture

You can export your scan records and create or add those records to your own database in Excel, Google Sheets, or other third party databases.

Tagging assets with the asset’s name, description and/or location

A QR code can include a lot of data embedded in the code. For applying those codes you would need to print the labels with human-readable text to help the person tagging the assets to know when label to apply.

You can’t do that when generating barcode with the codeREADr service, however you can print them yourself with desktop programs like iBarcoder for PC and MAC (<$50).

If you choose this option the all you need to do is create a Record Scans service type for creating scan records when applying the labels.

in Best Practices with Instructions